The Best 7 Apps for Time Management

time management appsWhat is Time Management?

“Time Management” is all about successfully organizing & managing your time between specific tasks, especially at work. Having good time management skills enables you to work more efficiently, especially when your time is limited. The most successful entrepreneurs manage their time exceptionally well, which leads to greater productivity and much less stress.

Best Time Management Apps

Our smart phones arguably consume the majority of our free time. Mobile app development services for time management have become popular choices for organizing work or notes all within one convenient app. For example, many apps can cater to audiences such as students who are managing their coursework. They may also serve employed adults tracking their projects and meeting notes.

Some time management applications create to-do lists, interactive calendars, and even prevent users from accessing other applications to encourage productivity. Below are seven powerful time management apps that can assist a broad range of users in maintaining a productive lifestyle.

1. Productive – Habit Tracker

Developed by Apalon Apps, Productive – Habit Tracker is a free, powerful application that enables users to create and track a regular routine of their daily habits. Its sleek interface perfectly supports its primary function of supporting users to complete their to-do lists and meet their daily goals. The calendar feature provides a broad overlook of the user’s progress in the larger picture, further gearing this platform towards improving the user’s daily lifestyle.

Productive clearly displays the user’s “streaks” to indicate how long they have maintained their daily to-do lists, encouraging user to continue their progress. In addition, the app can be customized: users can personalize their schedule by coloring and labeling their tasks, and they can even set smart reminders at indicated times of the day. Rather than discouraging users by setting a task to be completed by the precise minute, Productive’s flexible scheduling allows users to check off habits by the morning, afternoon, and evening.


With the premium version of the application, users have greater accessibility to Productive’s features. After selecting their subscription, users are free to list an unlimited number of habits, which is convenient for those managing more hectic daily routines. Productive also generates graphs and motivational statistics that help visualize user’s progress and encourage them to maintain good habits.

Upgrading the Productive Platform

For premium users who are concerned with others viewing their daily schedules, Productive offers a password lock that addresses such privacy concerns. There are varying levels of paid subscriptions: 1 month, 3 months, 6 months, and 1 year. The one-month service can be as inexpensive as merely $2.99, while the one-year service requires a larger fee of up to $23.99. Productive is ranked as one of the top fifty productivity applications in the App Store. Unfortunately, Productive – Habit Tracker is currently only available in the App Store.

2. Trello

Trello is the ultimate productivity app that is a highly convenient tool to assist users in keeping track of their workload. Currently owned by Atlassian, the mobile application implements interactive task boards, checklists, and cards to organize your personal projects. Within each task board is a variety of cards that can be added and moved between boards with a simple drag-and-drop motion to reorganize tasks. Users can create checklists and insert attachments from their desktop or Google Drive. For collaborative purposes, they may invite other Trello users to collaborate or assign work within the board. This mobile and desktop application can serve a broad range of users and projects, from high school students tracking their coursework to Fortune 500 companies maintaining a business. Trello also supports a calendar view—a useful feature to view all of your work boards within one screen.


Upgrading the Trello Platform

Depending on their dependency on Trello, users can upgrade the platform with more useful features by paying subscription fees. While individual users may find Trello’s free-to-use platform sufficient, small organizations are encouraged to invest in the Business Class version, which offers seamless app integration with external services like Evernote and Slack. Another useful addition in the Business Class version of Trello is that users can create private and personal boards to customize who has access to viewing certain projects. The upgraded Business version costs a $9.99 per user per month, annually.

For larger companies, the Enterprise version of Trello incorporates the reliable features of the Business Class while boosting your team’s protection to secure files and encryption. In addition, Trello guarantees priority email and phone customer support, ensuring that their customer support team respond in less than one business day. The Enterprise version requires a subscription fee of $20.83 per user per month, calculated annually. Fortunately, the Trello app is currently available for download on both the App Store and the Google Play Store.

3. Forest – Stay focused

The Forest app is a powerful mobile tool that encourages users to avoid wasting away valuable time consumed in other mobile apps—namely social media. Ranked as number one in the App Store’s paid productivity apps, Forest encourages users to stay productive by creating a digital garden. Whenever the user aims to complete a specific task, they can watch their digital tree grow in their garden for an allotted time, ranging from ten minutes to two hours. If the user exits the Forest app for any reason, the tree will instantly die, adding a wilted tree to their garden.

To further encourage its users to stay focused and present, the app rewards successfully grown trees with currency. These “coins” can later be used to upgrade the user’s garden. Based on the user’s successfully grown or dead trees, the Forest app generates an analysis of the user’s progress by current day, week, or month. Users can also customize tags to label their trees according to the task they completed while growing the tree.


Using the Forest Platform

The Forest app is a highly versatile app that can suit a wide variety of needs. Students who are easily distracted by their smartphone’s mobile applications and social media will find the app highly useful. Meanwhile, employed adults can discover this application to be a convenient tool for fully diverting their attention away from their devices and towards their workload. Additionally, the app can even be used for more informal purposes. Casual users looking to practice good habits such as maintaining self-care or avoiding their smart devices in social environments will appreciate the restrictions laid by the Forest app.  With a small price of $1.99, users can enjoy the benefits of living a more productive and present life. Fortunately, the Forest app is available on both the App Store and Google Play Store. In fact, it is even downloadable as a Chrome extension.

4. Google Calendar

Google Calendar is an essential application for all mobile users. This smart application is completely different from your default calendar functions on your smart device. Google Calendar offers a friendlier and more convenient user interface for students and working adults to organize and manage events and tasks. Users can label their calendar with an assortment of colors, indicate specific times and locations. Furthermore, users even invite other Google Calendar users to manage who is participating in the event. Events can also be set as recurring, enabling users to customize a routine schedule.

The Google Calendar’s interface is incredibly useful. It supports various viewing styles, from a vertical easy-to-read schedule format to an overview of the whole month. Users can set notifications for events to alert them of an upcoming event on their Google Calendar. A unique and extremely convenient feature of Google Calendar is that the app will automatically detect and add any postmarked events or meetings received through Gmail.


Using the Google Calendar Platform

Google Calendar’s free mobile platform serves a broad spectrum of users. Students can create an unlimited number of calendars to organize academic courses, sports practices, club meetings, and social gatherings. Additionally, collaborative teams utilize Google Calendar to create and view different events and meetings under a united work calendar. Therefore, their work schedules are accessible in a single location.

Since users create their calendar via a Google account, Google automatically sync the calendar across all devices, enhancing its accessibility.  So if the user accidentally loses their device, the Google Calendar remains backed up into their account and available through other devices. Because Google applications are highly universal, the Google Calendar can be integrated into most collaborative, online work environments. Fortunately, the Google Calendar app is available for mobile download on the App Store and Google Play Store for free.

5. Pocket Schedule Planner

Developed by Appxy, the Pocket Schedule Planner is a free and easy-to-use alternative for a student’s paper planner. Pocket Schedule Planner is optimized for high school and college students to track their homework, exams, and easy-to-forget tasks. By inputting their school courses, students automatically have a personalized student planner available at their fingertips. Additionally, students can color-code their classes within the app and instantly begin tracking their assignments and future exam dates.

Users can set due dates and reminders for each homework assignment or task. When the users have finally completed it, they can check off the assignment with a swift tap. Also, students can rank their assignments based on level of priority so they can enhance their efficiency. With the different viewing interfaces, students have easy access to a personalized timetable view to a broader calendar view of the month. In addition, mobile users can add the application as a widget on their phone. Furthermore, this provides easier access to their task lists.


Beyond the Pocket Planner Platform

The app’s impact on student time management works even beyond the application’s interface. To provide more instant access to their upcoming tasks and assignments, users can set the Pocket Schedule Planner as a widget. Without unlocking their phone, students can immediately update or check off any completed student work. Unfortunately, the free Pocket Schedule Planner app is only available on the App Store.

6. Evernote

Evernote is one of the most widely used mobile apps for efficient time management and work productivity. A broad range of users may utilize this free service across all of your mobile and desktop devices to effectively manage their tasks. This may include jotting down notes to even managing large-scale projects. For example, by setting time stamps and dates, projects can be managed efficiently according to a deadline. Evernote fulfills its promise to its users to keep them highly productive ensuring with easy-to-set reminders.

Also, this smart application possesses the unique ability to scan physical documents such as business cards and  whiteboards. Evernote can instantly digitize your handwriting and save it into Evernote. In fact, the application supports a variety of mediums such as sketches and voice recordings to support your innovative needs. Additionally, the application enables you to organize your tasks through checklists, smart notes, and to-do bullet lists. Evernote users can additionally save time by creating notes based off of default templates.


Upgrading the Evernote Platform

Evernote is, without a doubt, an empowering tool for individual users. Alternatively, it can also serve as a collaborative platform for business teams. Evernote Business will sync notes and documents across multiple users’ devices and seamless integrate into other digital work spaces. For instance, a highly useful feature of Evernote Business is that documents can even be accessed offline. In other words, users can practically work from any imaginable location. This powerful business version is available at a cost of $14.99 per user per month. Evernote is available for download in the App Store and the Google Play Store.

7. Wunderlist

Developed by 6 Wunderkinder, the Wunderlist mobile app is a powerful time management tool that allows users to track their current tasks all within one user-friendly platform.  This application is intended to be a convenient reminder app that notifies the user of upcoming to-do tasks. For example, users can customize their to-do lists with time stamps and reminders to ensure that it will not slip from their mind. Users can prioritize their most imminent tasks by starring or bookmarking them. Additionally, they can easily share task lists between other users, offering a collaborative aspect to the application. Furthermore, Wunderlist can serve a variety of casual and professional needs, from jotting down a to-watch movie list to managing tasks for a formal project. Wunderlist offers a unique mobile extension that allows users to bookmark and save Web pages for future reference.


Beyond the Wunderlist App

To adapt to smart features, the developers of Wunderlist also optimized their application to reveal upcoming tasks via 3D Touch. Without even entering the app, users can quickly add upcoming assignments by firmly pressing down on the app. Users may even view their Wunderlist tasks across all devices, even including the Apple Watch. In addition, users can add the convenient Today widget to their smart device to instantly view their upcoming to-do lists. This powerful task tool is available for free on the App Store and the Google Play Store.


What is your favorite time management app? Have you used any of these apps to manage your time?

Please share your comments below.

Crystal Lee: web development intern

Author Bio

Crystal is a senior at a public high school in Santa Clarita, CA. She has been invested in technology since her sophomore year, when she took her first Web Development course and used Dreamweaver to design her first websites.

She branched into college-level computer science courses where she became proficient in Java programming. During the summer of 2018, Crystal attended a selective program called Kode with Klossy, where she gained skills in HTML5/CSS, Javascript, and experimented with developing virtual and augmented reality simulations.

Crystal hopes to continue her studies in computing and technology in her post-secondary education.

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